3.1 Within scope 

This policy applies to:  

• everyone who procures, manages, or develops a digital system as part of the University’s business processes; and 
• everyone who produces documents or content hosted on a digital system that meets the following description. 

For the purposes of this policy, a “digital system” is any Information Technology (IT) system that is accessed using a browser or on a mobile device and is created for an internal or external audience (for example staff, students, and members of the public). This applies to the administrative interface as well as the user interface. 

This includes but is not limited to:  

• websites 
• web-based systems 
• documents and content hosted on a digital system 
• mobile applications. 

A digital system is in scope for The Regulations if it is funded, developed, or controlled by the University or has University of Kent branding. 

For types of digital content that are in scope, see the University’s online accessibility guidance. 

3.2 Out of scope 

Any digital system that is not funded, controlled, or developed by the University is outside the scope of this policy. This includes subscription services where the University does not control or manage a system but pays for access to it. 

If a digital system does not clearly fit this scope statement (3.1), the Accessible Information Team will decide whether it should be included as a system that must meet the standards set out in this policy. 

Some types of digital content are not in scope: 

• files published before 23 September 2018 (unless needed as part of an active process related to tasks performed by the University);
• audio and video content published before 23 September 2020; 
• live video and audio streams; 
• online maps and mapping services, if the information on the map is provided in an accessible format alongside; 
• third-party content that is neither funded, developed or under the control of the University; 
• reproductions of items in heritage collections that cannot be made accessible without compromising the integrity of the item or without significant investment; and content qualifying as ‘archives’, meaning it is not needed for an active process and is not edited after 23 September 2019. 

Even where a digital system is outside the scope of this policy, its  accessibility should be considered, including provisions made for reasonable adjustments and alternative formats.