This notice describes how we collect and use your personal data during your studies with the University of Kent, in accordance with the General Data Protection Regulation (GDPR) and related UK data protection legislation.
Who is using your personal data?
The University of Kent is the “data controller" for the information that we collect when applying for the course. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR.
Access to your personal data within the University will be provided to those staff who need to view it as part of their work in connection with the operation of the short course.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We may update this notice at any time.
Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include data where your identity has been removed (anonymous data).
Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure, deletion or retention.
Types of data we collect about you
We will automatically collect, store, and use the following categories of data when you enrol on the course:
- Name
- Email address
- Payment detail’s such as bank card number
How we use your data
We process your data for purposes arising upon your enrolment of the course.
This processing occurs because it is necessary to meet our legitimate interests in operating and implementing the practice of the course.
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
Sharing your data with third parties
We may share your data with third parties who provide services on our behalf, such as those who help us to operate the running of the course. All our third-party service providers are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.
We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others.
Where your data is shared with third parties, we will seek to share the minimum amount necessary.
Where we store or use your data
We may store data collected during the process of enrolment manually or electronically. The data is stored on our secure servers and/or in our premises within the UK.
Retaining your data
We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements. Current University Policy is six years.
Your rights
Under certain circumstances, by law you have the right to:
- Request access to your data (commonly known as a "subject access request"). This enables you to receive a copy of your data and to check that we are lawfully processing it.
- Request correction of your data. This enables you to ask us to correct any incomplete or inaccurate information we hold about you.
- Request erasure of your data. This enables you to ask us to delete or remove your data under certain circumstances, for example, if you consider that there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).
- Object to processing of your data where we are relying on our legitimate interests (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
- Request
the restriction of processing of your data.
This enables you to ask us to suspend the processing of your data, for example if you want us to establish its accuracy or the reason for processing it. - Request
the transfer of your data to another party.
Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. Further information on your rights is available from the Information Commissioner’s Office (ICO).
If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, you should contact the University’s Information Compliance Team at dataprotection@Kent.ac.uk. The same email address may be used to contact the University’s Data Protection Officer. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the GDPR. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
If you remain dissatisfied, you have the right to lodge a complaint with the ICO at https://ico.org.uk/concerns/.
Changes to this notice
Any changes we may make to our privacy notice in the future will be posted on this page. Please check back frequently to see any updates or changes to this privacy notice.
Contact
If you wish to raise any queries or concerns about this privacy notice please contact the Information Compliance Team by email at dataprotection@Kent.ac.uk