Event Management Services at the University of Kent
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Event Management
Let our team support you in hosting your event.
Planning
Planning a conference or event on or off campus can be a very stressful business.
With a wealth of experience, the Conference Office is here to help and can support you throughout the entire process. Delegate management and communication are essential to delivering a memorable event and we offer a wide range of specific services that can be tailored to suit your needs.
Our event management service takes the stress out of organising by offering you tailored support before, during and after your event. We offer a range of packages to suit your requirements, but the typical service includes the following steps.
Before your event
Initial meeting to discuss your event and requirements
We like to meet with you to understand the scope of work, aims and objectives of the conference and set initial deadlines and budgets.
Before your event
Set-up of delegate registration pages
Once the registration fees are set, we create the registration pages using our software.
Before your event
Respond to delegate queries
We take the hassle away from responding to delegate enquiries and become their main point of contact for all conference, accommodation and payment queries.
Before your event
Report on delegate bookings
We keep you up to date with weekly reports on booking numbers.
Before your event
Book and manage delegate accommodation
We can include the option to book campus accommodation during the registration process.
Before your event
Distribute delegate information, prepare name badges and packs
Ahead of the conference we will send all delegates joining instructions, create name badges and pack delegate bags. We provide a canvas bag, pen and notepad, and we will collate all materials to be included.
During your event
Staff the registration desk
We will provide a member of staff to operate the registration desk on the first morning of the conference to welcome the delegates.
After your event
Prepare final accounts and disbursement of monies
We will provide a full profit and loss account 60 days post event.
Quotation
From my initial contact with Louisa, right through to the evening of the event with Katherine and the rest of the team onsite I have been nothing but impressed.
We have three levels of support to choose from:
Bronze
Setting up the online registration page
Producing receipts and invoices for each booking
Collection of registration fees
Liaising with individual delegates
Preparation of final accounts
Regular statistical reports on booking numbers
£12.50
Silver
All Bronze services
Preparation of delegate packs and badges
Sending out joining instructions
Staffing the desk during registration
Collation of delegate feedback
Producing event signage
Budget support and management
Assistance with the bid proposal
£25.00
Gold
All Bronze and Silver services
Booking/managing delegate accommodation
Assistance with organising conference social programme*
Assistance with audio-visual support*
*Additional charges occurred by these services will be added to the final bill.
£35.00
Quotation
Service offered by experienced people who care about the success of our events and the happiness of our visitors has to be preferable to any external events management service.
Contact us
Speak to a member of the Conferences and Events team for further information on our Event Management services.
